University of Massachusetts Amherst

Search Google Appliance

Forms & Regulations

For your convenience, many of the required forms and policies associated with them for undergraduates are available here. Please print out the form you need, fill it out, and bring it to the College of Engineering Office of Student Affairs (126 Marston Hall) for signature, etc. Be sure to follow instructions precisely. Forms are also available at the College of Engineering Office of Student Affairs, open from 8:30am–5:00pm, M–F, except on holidays. If you have any questions, come to the office. We are here to help you!

Late Withdrawal

After the mid-semester date, students must submit a Late Withdrawal Petition in order to appeal to withdraw from a course. There must be extenuating circumstances to justify your request, e.g. severe illness, family emergency, etc. Students must provide verification of circumstances. Poor performance in a course is NOT a reason to request a late withdrawal.

The COE Academic Dean's Advisory Committee will review all requests for late withdrawals and will notify the student of the final decision via UMass email. The committee meets once a week during Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 2 business days. Students must continue to attend class and complete all coursework until notified if a late withdrawal was approved. Filing a late withdrawal petition does NOT mean you are withdrawn from a class.

Credit Overload Policy

Standard semesters

Use the Academic Action Form to request an increase in your credit limit. In the fall and spring semesters, if you are full time and want to take more than 19 credits), you must request a credit overload. The following are general guidelines used in determining if a credit overload is warranted: 3.0 minimum GPA for 20 credits; 3.3 minimum GPA for 21 credits; 3.5 minimum GPA for 22 credits; 3.7 minimum GPA for 23-27 credits. No overloads over 27 credits will be allowed. No overloads will be approved if students have any Incomplete grades. No credit overloads will be approved for first-semester students. No credit overloads will be approved for students on academic warning or probation.

These are guidelines and are only one item factored into a decision - a 3.3 GPA doesn't necessarily guarantee approval of 21 credits. If approved for a credit overload, students are not allowed to register for the extra courses via SPIRE until the first day of classes for the requested semester.

Credit overloads will not be approved for the current semester for work done previously (fall, winter, spring, summer). For example, if a student does an internship/independent study during the summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the fall.

Winter/Summer terms

Use the Summer/Winter Credit Overload Petition. As a general rule, credit overloads will not be considered for students whose GPA is below 3.0 or if there is an incomplete (INC) grade from a previous semester.

For summer session, the maximum credit load is 16 credits total, and not to exceed 8 credits in any session. Additional credits require overload approval from your academic dean and will only be granted for extenuating circumstances.

Students taking online courses need to be aware that excellent time management and study skills are required.

In winter session, over 4 credits constitutes an overload NOTE: Winter session is extremely intensive, you should expect to have to put in at least 40 hours of course work per week, per course! It is VERY unusual for COE to allow a credit overload for winter session - a student would have to have VERY extenuating circumstances to appeal.

Credit overloads will not be approved for the current semester for work done previously (fall, winter, spring, summer). For example, if a student does an internship/independent study during the summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the fall.

Course repeat (Three peat)

The Course Repeat Petition is used ONLY to request permission to take a course for the THIRD time.

Petitions for the following semester may be submitted once Course Registration is open for that semester (e.g., in November for Spring semester). Petitions must be submitted by the following DEADLINES in order to be reviewed in a timely manner.

To three-peat a course in a particular semester, the following deadlines MUST be adhered to:

  • for Summer session One, last day of Spring courses
  • for Summer session Two, last day of Summer session one courses
  • for Fall semester, last day of Add/Drop
  • for Spring semester, last day of Add/Drop

Students seeking permission to take a course for the third time must submit a Course Repeat Petition and a completed Third Repeat Permission form. There must be extenuating circumstances to justify your request, e.g. severe illness, family emergency, etc. Students must provide documentation of circumstances. Poor performance in two previous takings of a course will generally NOT be sufficient justification for a third attempt.

The COE Academic Dean's Advisory Committee will review all requests for course repetitions and will notify the student of the final decision. The COE Academic Dean's Advisory Committee meets once a week during Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 2 business days. Filing a course repeat petition does NOT necessarily mean you will be allowed to repeat the class.

NOTE: Repeating a course can have negative consequences. For example, if a passing grade of C-, D+ or D was received in the first enrollment, but a failing grade is received when the course is repeated, no credit would be earned for either attempt. Repeating a previously passed course may also have an effect on financial aid eligibility. Students considering repeating previously passed courses should also consult Financial Aid staff.

Satisfactory Academic Progress Appeal

Print out the Academic Action Form and have it with you when you meet with your departmental academic advisor. If you have received a Satisfactory Academic Progress Appeal (SAPA) notification from Financial Aid, or if you have been notified by the Registrar's Office that you need an additional semester(s) in order to meet graduation requirements, you will need to complete the current SAPA form.

When meeting with a Dean regarding SAPA be sure you have completed the SAPA form. You must also include a letter with your name, Spire ID#, UMASS email address, and an explanation of the extenuating circumstances that led to the current academic standing and the plan for moving forward.