The University of Massachusetts Amherst
University of Massachusetts Amherst

Search Google Appliance

Links

Engineering Forms & Regulations

Please read the descriptions carefully to select the correct form. For questions, call or visit the Office of Student Affairs, 126 Marston (413) 545-2035.

NOTE: Due to COVID-19, the Office of Student Affairs is currently closed.  All paperwork and requests that must be submitted to the Office of Student Affairs should be sent to coeadvising@umass.edu.

Courses and Enrollment

Academic Progress

Course Withdrawal

NOTE: SEE BOX BELOW GENERAL INSTRUCTIONS FOR SPRING 2020 ADDENDUM

Adding/Dropping a course with no record:

During the Add/Drop Period of the Fall and Spring semesters, students can add or drop courses in SPIRE with no record. 

After the Add/Drop deadline, students must submit a Course Change Request form and a written explanation of why the add/drop is necessary in order to add or drop a course. The written explanation should be about a half a page long and include why the course was not added/dropped during the Add/Drop period (i.e., extenuating circumstances, last minute funding for an independent study, etc.). Please address your letter to Dean Rinderle and include your name and Spire ID number.

After the last day to withdraw, students must submit a Course Change Request form and a written explanation of why the add/drop is necessary in order to add or drop a course.  The written explanation should be about a page long and include documentation of any extenuating circumstances. Please address your letter to Dean Rinderle and include your name and Spire ID number.

NOTE: Late Add/Drops are very unlikely to be approved after the withdrawal deadline. 

NEW: Course Change Request form procedure during COVID-19 campus closure

Please submit the Course Change Request form via email. It must be opened in Adobe Acrobat. Warning: DO NOT open this form in a browser and then print it to PDF.  It will no longer be a fillable form.

This needs to be left as a fillable form, in part because it might not be filled out correctly, but mostly because there are parts that need to be filled out by other people. Thus, download the form and open it in Acrobat, fill it out, then save it without printing it. Then email it to the next person who needs to sign it. The Academic Dean, James Rinderle, must be the last person to sign the form. Please send the form to Dede Beach in order to obtain his ‘signature.’ Dean Rinderle will then forward the form to the Registrar’s Office for processing. Dean Rinderle is the only person the Registrar’s Office will accept the completed form from.

To obtain a free copy of Adobe Acrobat, follow the download instructions and click on the “Creative Cloud website" link on that same page. Once logged in, there are LOTS of options. You can save some time by downloading just Acrobat DC.

Withdrawing from a course with a W:

Between the end of Add/Drop and the last day to withdraw (viewable at the Registrar website), students can use SPIRE to withdraw from a course (with a W on their transcript). To do so, log into SPIRE and at the top of the page select Main Menu > Enrollment > Drop Classes - W/DR grade.  

After the last day to withdraw, students must submit a Late Withdrawal Petition in order to appeal to withdraw from a course. There must be extenuating circumstances to justify your request, e.g. severe illness, family emergency, etc. Students must provide verification of circumstances and a written explanation of why the withdrawal is necessary.  Please address your letter to Dean Rinderle and include your name and Spire ID number.  Poor performance in a course is NOT a reason to request a late withdrawal.  Please come to Marston Hall 126 to begin the appeal process.

The COE Academic Dean's Advisory Committee will review all requests for late withdrawals and will notify the student of the final decision via UMass email. The committee meets once a week during the Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 2 business days. Students must continue to attend class and complete all coursework until notified if a late withdrawal was approved. Filing a late withdrawal petition does NOT mean you are withdrawn from a class.

PLEASE NOTE: There are several factors to keep in mind when withdrawing from a course that will bring your enrollment total below a full-time load of 12 credits:

  • If you are an International Student, you must check with the International Programs Office, as this may affect your visa status.
  • If you are currently under your parents' health coverage, you may become ineligible. Most health insurance carriers require these students to remain full time in order to continue benefits.
  • If you are receiving financial aid and you change your status, your aid may be reduced. Please check with the Office of Financial Aid.

 

Credit Overload

NOTE: Per university policy, credit overload requests will not be reflected in your Spire until the first day of the semester (for classes taking place that semester).

Credit overload request reviews will begin in the middle of May for the fall semester and continue all summer.  You will be notified of the decision once your request has been reviewed.

Credit overload request reviews will begin in early January for the spring semester and continue through winter break.  You will be notified of the decision once your request has been reviewed.

Fall or Spring Semester

Use the Overload of Credits Form to request an increase in your credit limit. In the Fall and Spring semesters, if you are full time and want to take more than 19 credits, you MUST request a credit overload. The following are general guidelines used in determining if a credit overload is warranted:

  • 3.0 minimum GPA for 20 credits
  • 3.3 minimum GPA for 21 credits
  • 3.5 minimum GPA for 22 credits
  • 3.7 minimum GPA for 23-27 credits

No overloads over 27 credits will be allowed. No overloads will be approved if students have any Incomplete grades. No credit overloads will be approved for first-semester students. No credit overloads will be approved for students on academic warning or probation.

These are guidelines and are only one item factored into a decision - a 3.3 GPA doesn't necessarily guarantee approval of 21 credits. If approved for a credit overload, students are not allowed to register for the extra courses via SPIRE until the first day of classes for the requested semester.

Credit overloads will not be approved for the current semester for work done previously (Fall, Winter, Spring, Summer). For example, if a student does an internship/independent study during the Summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the Fall.

Winter/Summer terms

Use the Summer/Winter Credit Overload Petition. As a general rule, credit overloads will not be considered for students whose GPA is below 3.0 or if there is an incomplete (INC) grade from a previous semester.

For Summer session, the maximum credit load is 16 credits total and not to exceed 8 credits in any session. Additional credits require overload approval from your academic dean and will only be granted for extenuating circumstances.

Students taking online courses need to be aware that excellent time management and study skills are required.

In Winter session, over 4 credits constitutes an overload.  NOTE: the Winter session is extremely intensive.  You should expect to have to put in at least 40 hours of course work per week, per course! It is VERY unusual for COE to allow a credit overload for winter session - a student would have to have VERY extenuating circumstances to appeal.

Credit overloads will not be approved for the current semester for work done previously (Fall, Winter, Spring, Summer). For example, if a student does an internship/independent study during the Summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the Fall.

 

Course repeat (Three peat)

The Course Repeat Petition is used ONLY to request permission to take a course for the THIRD time.

Petitions for the following semester may be submitted once Course Registration is open for that semester (e.g., in November for Spring semester). Petitions must be submitted by the following DEADLINES in order to be reviewed in a timely manner.

To three-peat a course in a particular semester, the following deadlines MUST be adhered to:

  • for Summer session One, last day of Spring courses
  • for Summer session Two, last day of Summer session one courses
  • for Fall semester, last day of Add/Drop
  • for Spring semester, last day of Add/Drop

Students seeking permission to take a course for the third time must submit a completed Third Repeat Permission form.  Before completing the form, please download it first, complete it, save it to your computer, and attach it to your email.  Otherwise, your form will be blank.  Submit your request to coeadvising@umass.edu.

There must be extenuating circumstances to justify your request, e.g. severe illness, family emergency, etc. Students must provide documentation of circumstances with their request. Poor performance in two previous takings of a course will generally NOT be sufficient justification for a third attempt.

If approved, the Registrar's Office will enroll you in the class.  You will not be able to enroll yourself.

The COE Academic Dean's Advisory Committee will review all requests for course repetitions and will notify the student of the final decision. The COE Academic Dean's Advisory Committee meets once a week during Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 2 business days. Filing a course repeat petition does NOT necessarily mean you will be allowed to repeat the class.

NOTE: Repeating a course can have negative consequences. For example, if a passing grade of C-, D+ or D was received in the first enrollment, but a failing grade is received when the course is repeated, no credit would be earned for either attempt. Repeating a previously passed course may also have an effect on financial aid eligibility. Students considering repeating previously passed courses should also consult Financial Aid staff.

 

Taking a Course at Another School

In order to take a course at another school to be transferred back to UMass, you must complete the Fillable Prior Approval for Transfer Course Work PDF.  Before completing the form, please download it first, complete it, save it to your computer, and attach it to your email.  Otherwise, the form will be blank.  

This form must be completed BEFORE you enroll in the course at the other school.  This is necessary to confirm that the course will transfer to UMass correctly!  

  • If you plan to take a Physics, Chemistry, or Math course (e.g., Math 131 or Chemistry 111), you must bring your Prior Approval Form to the Office of Student Affairs, Marston Hall 126 or email it to coeadvising@umass.edu
  • If you are planning to take a course that fulfills a major requirement (e.g., an MIE or CEE course), you should bring or email your Prior Approval Form to your Chief Undergraduate Advisor
  • If the course you are taking fulfills a general education (social world elective) requirement, you should consult the general education FAQ page and bring or email your Prior Approval Form to the Registrar’s Office (213 Whitmore) for approval.

When you have completed the course(s), forward an official transcript to the Registrar's Office.  Your credits will not be transferred until the official transcript is received by the Registrar's Office. 

You must earn a "C-" or above for a course to be transferred unless the course has a “C” or better requirement for the College of Engineering. Remember that your grade will not be factored into your GPA.

 

Satisfactory Academic Progress Appeal

Eligibility for financial aid and eligibility to continue as a student at the University are contingent on having made satisfactory progress toward completing a degree within 10 semesters. Insufficient Academic Progress can be a result of serious academic problems. It can also be a consequence of health or personal issues or it can simply be an understandable consequence of changing majors or transferring from another institution. A student who has not made satisfactory progress, irrespective of cause, even if the student is not receiving financial aid, must submit a Satisfactory Academic Progress Appeal to be permitted to continue to pursue a degree at the University.

If you have received a Satisfactory Academic Progress Appeal (SAPA) notification from Financial Aid or if you have been notified by the Registrar's Office that you need an additional semester(s) in order to meet graduation requirements, you will need to complete the current SAPA form. Students should carefully read and follow the directions on the form. Policies regarding grading, grade point averages, credits, transfer credits and semester counts, and semesters counted while enrolled at other institutions can be found in the University Academic Regulations. The required written summary (Section 4) must include the full student name and student ID number, must describe and explain the circumstances that caused the student to not have made satisfactory progress, and should describe how continuing circumstances will be addressed. It must also include a complete plan showing how and when the student will satisfy degree requirements. This plan should include a semester-by-semester listing of courses to be taken. The plan should be clear, concise, and professionally presented.

The SAPA form, the accompanying written summary, and relevant documentation can be emailed to Ms. Dede Beach or delivered to the Office of Student Affairs, 126 Marston Hall. The appeal will be considered by the Academic Dean and the student will be notified of consequent actions via university email.