The University of Massachusetts Amherst
University of Massachusetts Amherst

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Synchronous Delivery

 

If you want to stream your lectures live to students, here is what you need to do.

  1. Create Link from Moodle to Zoom:  
    • In Moodle, click the Add Activity or Resource link in the section where you want the videos to appear 
    • Add an External Tool (7th on the list and click Add at the bottom of the pop-up window) 
    • On the page that comes up, give your desired name (say Lecture Videos) and in the preconfigured tool menu select Zoom Video Conferencing 
    • In Privacy menu unclick the Accept grades item since this is not a graded activity.
    • Save and Return to Course (you may want to hide the link to students until you are ready; this is done by clicking the Edit button below the External Tool icon and clicking on the Hide command)
  2. Schedule Zoom Meeting:
    • Click on the new Lecture Videos link you just created on your Moodle page.
    • This takes you to a Zoom page where you can Schedule a New Meeting.
      • Schedule the meeting sufficiently ahead so that students are all aware 
        • You can schedule regular class times by clicking the Recurring Meetings option.
      • When scheduling the meeting you should enable 
        • Mute participants upon entry. This way the audio quality will remain good, and as the host you can always unmute a student 
        • Enable join before host. You want all students to be ready there when you start the lecture.
        • Record the meeting automatically. It is always good to record the meeting for those that cannot make it. 
      • Observe that by default student videos are off when they join. Once in the meeting they can turn their videos.
    • Once you Save, scroll back up to the blue Course Meetings button under the Zoom heading, then you will be able to see the meeting you just scheduled. Clicking on that link would take you to the zoom meeting.
  3. Running the Synchronous Meeting:
    • Test your microphone and speaker before you start the lecture.
    • At the meeting time, students (meetings allow for up to 500 students!) and instructor click on the meeting link that appears on that same Lecture Videos page to get started with your Zoom meeting. 
    • Direct students to support.zoom.us if they experience technical difficulties. They offer 24/7 support.
    • You can then give your lecture, share your screen and your video, record it all, stop and start recording as you please.
    • You can mute and unmute students, or remove any students if necessary, by clicking the Participants link at the center bottom of your Zoom screen. 
    • Students can raise their virtual hand by clicking the Participants link at the center bottom of their Zoom screen. 
      • The instructor sees the raised come up on the side window that appears when you click Manage Participants at the bottom of your Zoom screen.
      • On the side window, the instructor can unmute the student to allow her to ask the question. 
    • There is also a chat option for students to post questions during the lecture.
      • If you don’t want students using chat during your lecture, you can format your account options to disallow chats. To do so, you need to sign into your account at umass-amherst.zoom.us
    • You can break students into groups to do activities using the Breakout Rooms link at the bottom right of the Zoom screen.
      • Zoom gives you the option of having it create random groups
      • Otherwise, you can assign the groups manually there, ideally before class starts.
    • You can enable alternate hosts to allow TAs to help 
      • They can lower hands, chat, start and stop recording, 
      • They can’t start breakout rooms
  4. Ending the Meeting:
    • You can end the meeting at any time by clicking the End Meeting button at the bottom right corner of the screen.
    • When you end the meeting, the lecture will be processed and stored in the Zoom cloud
      1. Be patient! Processing takes time (up to hours) but we have been assured that the university has upgraded the licenses. We have plenty of storage capacity and all recordings will be processed.

Next: Recording Best Practices »